D2L Community: Enroll Students

Only the D2L Consulting Team can enroll participants into D2L Community course sites.

1. About: Enrollment Process

Facilitators initiate the enrollment process by preparing a bulk enrollment file.

  1. Locate the bulk enrollment file template in the Prepare: Bulk Enrollment File section of this page (below). 
  2. Fill out the required information and send the prepared CSV file to the D2L Consulting Team via this webform
  3. The D2L Consulting Team processes the file. They may alert you of formatting errors that prevent enrollment of participants.
  4. When all participants are successfully enrolled, the D2L Consulting Team sends confirmation. 
  5. After receiving confirmation, contact participants to provide initial login and password reset instructions.

Note: All participants new to D2L Community are automatically enrolled in a general orientation course designed to familiarize them with D2L tools and navigation.

course tile for orientation site
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2. Prepare: Bulk Enrollment File

Prepare the bulk enrollment file following the format specified. 

  1. Select an icon (below) to open a sample enrollment file in your preferred application.
    1. Click to open the Google Sheet Sample file                         Click to download the MS Excel Sample sheet
    2.  
  2. Locate the formatting instructions (within the file).
  3. Once the spreadsheet is complete, save it as a CSV file.

    Saving From Google Sheets

    1. Select File.
    2. Hover over Download and choose Comma separated values (.csv, current sheet).

    Google instructions save file as csv

    Saving from MS Excel

    1. Select File, then Export.
    2. Select Change File Type.
      Click the change file type option
    3. Choose the CSV file option.
       Choose the CSV option
    4. Select the Save As button at the bottom of the screen.
      Click Save As to finish process
    5. Continue by saving the file as normal.
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3. Submit: CSV File

Submit the CSV enrollment file to the D2L Consulting Team for processing. 

  1. Submit the completed CSV file to the D2L Consulting Team using this webform.
  2. Await confirmation that the file has been successfully processed. Requests are typically handled same day. Errors in formatting may result in delay.
  3. After receiving confirmation of successful enrollment, email participants to provide initial login and password reset instructions. 

Note: Only CSV files can be used for bulk enrollment. For additional help preparing CSV enrollment files, contact the D2L Consulting Team.

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4. Contact: Participants

Tell enrolled participants how to access and login to the course.

Many participants are new to D2L Community and/or new to D2L, itself. Emailing participants to provide login and password reset instructions can prevent confusion.

For Participants with UA NetIDs

  1. Go to the D2L Community Site
  2. Click on University Login, then select UA NetID Login.Choose University NetID
  3. Login with your NetID and Password.
  4. Under My Courses, locate your course and click on the image to enter it.
  5. Select Content to dive into the materials or look for an Announcement that provides further instructions.

For Participants without UA NetIDs

  1. Go to the D2L Community Site
  2. Click on Public Participants.
  3. For first-time login, select Set your password.Click Set Password Link
  4. Enter your email address (this is also your username), and click Submit.
  5. You will be sent an email containing a link to set the password.

    Note: Steps 3 - 5 apply to first-time login attempts, only. For all subsequent logins, begin with Step 6. 

  6. Return to the D2L Community Site
  7. Select Public Participants.
  8. Enter your full email address (the full email address is your username). Enter the password you set.
  9. Under My Courses, locate your course and click on the image to enter it.
  10. Select Content to dive into the materials or look for an Announcement that provides further instructions.

Note: All participants new to D2L Community are automatically enrolled in a general orientation course designed to familiarize them with D2L tools and navigation.

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5.  Modify: Remove Participants

Remove participants upon course completion. Prepare unenrollment files in the format specified. 

  1. Select an icon (below) to open a sample enrollment file in your preferred application.
    1. Click to open the Google Sheet Sample file Click to download the MS Excel Sample sheet

       

  2. Locate the formatting instructions (within the file).
  3. Once the spreadsheet is complete, save it as a CSV file.

    Saving From Google Sheets

    Click File, hover over Download, then select Comma separated values (.csv, current sheet).
    Google instructions save file as csv

    Saving from MS Excel

    1. Click File, then Export.
    2. Click Change File Type.
      Click the change file type option
    3. Select the CSV file option.
       Choose the CSV option
    4. Click the Save As button at the bottom of the screen.
      Click Save As to finish process
    5. Continue to save the file as you normally would.
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